The Top 5 Things You Need to Organize a Group Trip

I have helped my people who try to organize group travel with their family, friends, club members, co-workers, etc..  In the travel industry, we call this person a group leader.  The group leader has the best intentions but with out proper planning a group trip can turn into a nightmare.

It’s always a pleasure to travel with a group that has a common interest.  There are many advantages to group travel which can include discounted rates, special incentives, exclusive amenities and in some cases complimentary rooms.    So the question is how can YOU organize a group trip to to take advantage of these group rewards?

Here are the top 5 things you need to organize a group tip.

1. Travel Consultant

A travel consultant can help you filter through the many travel suppliers and destinations to find the right fit for your group.  He or she will be able to provide you with incentives and advantages that the travel supplier can provide your group.  Also, a travel consultant will give you peace of mind and ease because he or she can relieve you of all the travel payment collections and travel questions.

2. A Purpose

There are many reasons people travel with groups.  Each successful group trip has a very well defined purpose for the trip.    The purpose of the group trip can be to celebrate, learn, explore, raise funds, and/or just to have fun.  The group members need to know the purpose of the group trip so they can plan accordingly.

3.  A Group with a Pied-Piper

I have come across some group leaders that are a part of a group but they are not group leader potential.  Each group has a person where a majority of the group follows and respects his or her’s advice.  We will call this person the Pied-Piper.   The Pied-Piper may not be the person who thought of the vacation but this who the group will follow if  he or she goes on the group trip.   It is key that the Pied-Pier takes an active role in promoting the group trip.

4. Commitment

A group trip has to have a certain amount of travels to be considered a group.  If you don’t reach that set group amount,  various penalties and/or rate hike may occur.   So it’s important for the group organizer to get a  strong majority commitment on the destination, budget and the number of committed travelers.   By getting these three factors, it will help you in reserving the right amount of rooms which will insure you meet your minimum group space requirements.

5. Communication

You have to have a medium that the group will follow where you can promote the group trip.  Past groups have used a e-mail database, website, social media, newsletters and more. Which ever medium that you use, make sure that group consistently follows it.

By following these 5 tips, you will be on you way to organizing a successful group trip.

These tips were given by:

Showtime Travel www.showtimetravel.com
(770) 495-8855